Procedures for Booking these Rooms

Contacts to make a Booking

Which Rooms are on Calendar (to see availability of room)

Guide to Opening & Closing folding doors in Tutorial/Committee Room

Background

Not all staff will be able to book rooms but they will be able to look at the availability of the rooms via Netscape Calendar. 

The reason for this is that previous bookings can be deleted very easily and there is no indication of who might delete them. 

Because of this sort of problem we have decided to allow only certain staff to book rooms. The staff that have been chosen are representing all the Departments of the Information Division. 

The following meeting rooms can only be booked electronically: 

• Committee Room, Ground Floor, Baillieu
• Tutorial Room, Ground Floor, Baillieu
• First Floor Meeting Room, Baillieu
• The Leigh Scott Room, Baillieu
• The 4th Floor Committee Room, Baillieu
• The Friends Room, 4th Floor, Baillieu
• Small Meeting Room, 4th Floor, Baillieu
• The Medical History Room, Brownless
• ERC Seminar Room 2, Level 3
• 780 Elizabeth Street

Procedures for Booking these Rooms

Anyone with access to Netscape Calendar can look up the diary for these meeting rooms. 

They are "resources" and have names in the form of: 

• ID Baillieu Staff Meeting Room, Baillieu Library Ground Floor

Those without access to Netscape Calendar will need to contact one of the people listed under "Contacts to make a booking" to find out the availability of the rooms or click on the room under "Which rooms are on Calendar" to view the Netscape Calendar for that room and its availability.

b) Making a booking [including changing or deleting a booking]

You will need to contact one of the people in your Department who are able to make a booking. If none of these people are available then contact one of the other people listed. They will make the booking or changes to bookings for you.

c) Who to contact to make a booking 

The following people are able to book the rooms [including changing or deleting a booking]. 

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Contacts to make a Booking 

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Which Rooms are on Calendar

Click on room to see availability

Committee Room - Ground Floor - Baillieu
    Resource No. 171009— Seating Capacity: 15

Tutorial Room - Ground Floor - Baillieu
    Resource No. 171008— Seating Capacity: 40

Leigh Scott Room - 1st Floor - Baillieu
   Resource No. 177007 — Seating Capacity: 40

First Floor Meeting Room - 1st Floor - Baillieu
   Resource No. 177012 — Seating Capacity: 10

Committee Room - Fourth Floor - Baillieu
   Resource No. 177010 — Seating Capacity: 15

Small Meeting Room - Fourth Floor - Baillieu
   Resource No. 177014 — Seating Capacity: 6

Brownless History Room - Second Floor - Brownless
   Resource No. 182001 — Seating Capacity: 12

ERC Seminar Room 2 - Level 3 - ERC
   Resource No. 171001 — Seating Capacity: 15

ID 780E - 2nd Floor Floor Meeting Room -780 Elizabeth Street
   Resource No. 220001 — Seating Capacity: 10

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